Terms + Conditions
I. Privacy Policy
We will never share your information with third parties unless required to do so by law or requested by you. The information we collect from you will be used to maintain your services with us and to represent the quality of our work to others, such as in our online portfolio.
II. Ownership of Website Design
Upon completion of a custom website design and payment of web design and development fees, the client is the owner of the commissioned website. The client may continue to use the commissioned website to promote the client's company or organization regardless of whether he/she chooses to continue further services with Daniel Wolcott Design LLC. The client does not have the right to resell the design or development to other companies. The client does have the right to add pages onto the existing site or have another company add pages onto the existing site using the commissioned website design/development. Daniel Wolcott Design LLC reserves the right to save HTML, CSS, and PHP code to its library for use on other projects.
III. Ownership of Website Domain Name
Website domain names are leased from domain name registration companies. When Daniel Wolcott Design LLC registers a domain name for a client, that registration will be made in the client's name. Upon payment of any outstanding fees, the client has the right to use that domain name regardless of whether he/she chooses to continue further services with Daniel Wolcott Design LLC. Domain name renewal and renewal fees are the responsibility of the client. If the client chooses to have Daniel Wolcott Design LLC renew the domain name on behalf of the client, an additional service fee will apply. Clients are advised to closely monitor the renewal date of a registered domain name and to verify that the renewal of said domain name has been completed. Daniel Wolcott Design LLC cannot be responsible for expired domain names.
IV. Ownership and Copyright
All text and photos used as content in a commissioned website must be provided by the client (unless the client has hired Daniel Wolcott Design LLC for content development). The client must have ownership or written permission to use all content he/she provides for use. It is up to each client to ensure his/her design and/or content does not infringe on any trademark, service mark, or copyright. Daniel Wolcott Design LLC cannot be responsible for intellectual property infringements on behalf of clients. Also, Daniel Wolcott Design LLC cannot be responsible for submitted content. Clients should not mail irreplaceable photos or documents or send content that must be returned.
V. Project Initiation & Deposit
The initiation of a web design or development project requires a signed or electronically submitted agreement, the non-refundable deposit of half of the estimated web design and development fees, plus the client logo or any other design elements required to be used in the design.
VI. In-Person Meetings
At the initiation of a design project, the client may request an in-person meeting with the designer if the location is within thirty miles of the office. Daniel Wolcott Design LLC does not guarantee in-person meetings nor require them. If the client is interested in scheduling additional in-person meetings, they may be requested via email and the soonest available appointment will be offered. These meetings will be billed at the standard rate of $100 per hour, including travel time.
VII. Ten Business Day Guarantee
Ten Business Day Guarantee on Mockups
Daniel Wolcott Design LLC takes pride in handling requests in a timely manner. Starting from the date of the project initiation, Daniel Wolcott Design LLC will submit an initial mockup to the client within ten business days or the client will be entitled to a $100 discount off the second half of the initial web design fees. If the client requires modifications to the design or has other elements to mock up, such as Flash animation, the same ten business day guarantee applies on subsequent mockups starting from the time the feedback is given on the previous mockup.
Ten Business Day Guarantee on Information-Based Websites
Starting from the date on which the client submits all content and any other administrative needs (passwords, etc.) or the date on which the client approves the mockup (whichever is later), Daniel Wolcott Design LLC will convert the approved mockup into website format and add the text for the home page and all sub pages within ten business days or the client will be entitled to a $100 discount off the second half of the initial web design fees. This guarantee applies only to information-based sites. The turnaround time on e- commerce sites or websites with custom programming or add-ons are based on the size of the project and the list of other projects in the development queue.
Five Business Day Guarantee on Design Work Intended for Print
Starting from the date on which the client submits all content or the date on which the client approves any changes, Daniel Wolcott Design LLC will complete the requested work within five business days or the client will be entitled to a $50 discount off the design fees. This guarantee applies only to design work intended for print.
VIII. Project Timeliness Incentives And Penalties
Daniel Wolcott Design LLC cannot complete a website if the client does not provide content (the text and/or photos to be used in the website) or other required elements (pre-existing logo or account login information, etc.). If Daniel Wolcott Design LLC is waiting for content or other pieces of information, the client will be notified. If the client fails to handle the requests in a timely manner, the website may be delayed. (Professional writing and photography services are available for a surcharge if the client needs assistance with content development.)
In order to keep projects on track, Daniel Wolcott Design LLC offers incentives and penalties. If a client provides all content (text & photos) and other required elements within five business days of project initiation, the client will receive a $100 discount off the website design fee. Alternatively, if the client has not submitted all content and other required elements within 30 days of project initiation, client will be billed $100 per month for every month the project is delayed.
If the client-driven delays continue, Daniel Wolcott Design LLC will complete as much of the project as possible without the missing elements. In order to keep all accounts current, Daniel Wolcott Design LLC may bill for the completed project and add missing elements later at the time are received. If more than 60 days from the website design and build has passed, and the client still has not submitted the remaining missing content, Daniel Wolcott Design LLC reserves the right to consider the project complete in its entirety and bill for all future work.
IX. How Content May Be Submitted
All content must be submitted electronically via email or on CD mailed to Daniel Wolcott Design LLC. Text must be selectable as actual text rather than as flattened images. Both text and photos/graphics must be clearly labeled with the name of the page on which it will be displayed. Content may not be submitted via fax or paper copies. Exceptions to this policy must be approved in advance and will incur a surcharge.
X. How Much Content May Be Submitted Per Page
Due to web page load time considerations and the flat rate charged for web pages, there is a limit on what can be included in a single web page. A web page can hold the equivalent of about 2 and 1/2 pages of the content that would typically fit on an 8 1/2" x 11"" piece of paper. If the content is straight text without any pictures, tables, graphs, etc., this equates to a maximum of 2000 words. If there are pictures, or tables, etc., then less text will fit. Additionally, a web page may include up to a maximum of six photos on a page. A photo gallery page with limited text may contain up to ten photos. If a client's content does not fit within these parameters, one or more additional web pages should be purchased.
XI. How Revisions To A Website Design Are Handled
We take pride in providing attractive designs, and the vast majority of our clients are extremely pleased with the design we create for them. However, design is a subjective art, and not everyone's tastes are the same. While we will gladly make initial minor modifications for no additional charge, it is important to be clear on how revisions to the look of a website design are handled.
The web design agreement is the contract that describes the look a commissioned web design project will achieve. Design preferences, such as the look of the site, the color scheme, the functionality, monitor resolution preferences, etc. should be specified at that time, prior to the commencement of any design work. If any design preference stated in the web design agreement was not met, the adjustments will be made free of charge. If the client develops preferences or changes his/her mind after the completion of the work, adjustments will be made by the hour at $100 per hour.
XII. Designs For Sub Pages
Unless otherwise specified in the design contract, subpages of any website will use the same design as the home page. Mockups are not provided for sub pages. Formatting requests for sub pages will be considered but will not be guaranteed. If the client requires specific looks or formatting for sub pages, this request should be made at the time of the initial contract and may incur additional fees.
XIII. How Website Maintenance Requests Are Handled
Clients may send update requests via email at any time. Most requests including copy and image changes can be completed within 3-5 business days. Adding pages or modifying layout may take additional time. All consulting requests, including maintenance are billed at the standard rate of $100/hr.
XIV. How Technical Support Is Handled
Daniel Wolcott Design LLC is not responsible for web hosting services or technical support. If you have a question regarding a website hosting package, please contact your hosting company's support line. Questions regarding the proper functioning of a website that is unrelated to individual computer issues or third party products or services may be made via email.
XV. Payment Policies
One-half of the initial website design and development fees are due upon project initiation. Upon project completion, the remaining balance is due in full within five business days. Once the remaining balance is paid in full, the completed website will be moved from the staging server to the client's server so the website will go live. At that time, Daniel Wolcott Design LLC will also register the client's website with Google, Yahoo, and Bing search engines. Daniel Wolcott Design LLC charges a late fee of 10% of the total outstanding balance for invoices not paid by the end of the calendar month. Clients experiencing financial hardship should contact Daniel Wolcott Design LLC to discuss payment options. Returned checks result in a $50 processing fee, no exceptions.
XVI. Search Engine Guarantee
Most every client would like his/her website to rank high in search engine results for selected keywords, yet search engine results are determined by a multitude of constantly changing factors, third party search engines, and the amount and quality of competition on the world wide web. Daniel Wolcott Design LLC guarantees certain search-engine friendly techniques will be used in the creating of each custom website, such as keywords in the title bar at the top of the browser, the meta tags in the hidden coding behind the scenes, and alternate text behind some images. If the keyword placement in these three areas is not to the client's liking, Daniel Wolcott Design LLC will change these three items to the client's choices one time for free. Subsequent or additional changes will be billed at the standard hourly rate. Additional search engine optimization (SEO) services are available for additional fees. Daniel Wolcott Design LLC cannot be held responsible for search engine results.
XVII. Search Engine Optimization, Social Media Management, And Marketing Plans
Our marketing plans offer a variety of services, including search engine optimization and social media (Facebook, Twitter, etc.) management. These plans require a three month minimum since it takes time to ramp up the effectiveness of these campaigns. After three months, the Marketing Plans convert to month-to-month plans which may be cancelled at any time with a 45 day written notification. Services provided in the marketing plans will be specified in a written agreement since plans may be tailored to meet each client's needs. No service or standard of service is implied unless in writing in the agreement. For this reason, clients must be sure to specify any specific request (such as a particular number of followers or a particular social networking tool used, etc.) in writing.
XVIII. Quality Guarantee
We take pride in offering high quality services and professional customer service. While we make an effort to ensure every aspect of our service is to the client's liking, we cannot control every variable. It is up to each client to regularly test the functionality of his/her website, email, and any other product or service to ensure everything works as desired. If any problem is discovered or error has been made, please report the problem to us immediately so we may take appropriate action. We cannot be responsible for perceived loss of revenue under any circumstances. Content changes resulting from a client's error and/or problems related to third party vendors or technology, such as hosting servers or browser software may result in additional charges.
XIX. Termination Of Services
If the client changes his/her mind about doing work with Daniel Wolcott Design LLC during the course of the initial web design or development phase, the client will be responsible for the amount of work already completed. Depending on the amount of work completed at the time of cancellation, this may mean receiving a partial refund, no refund, or owing additional fees.
In order to protect clients from unintentional service interruption, clients wishing to terminate any services must request the service termination in writing.
XX. Third Party Vendors
Third party vendors may have separate terms of service agreements. Daniel Wolcott Design LLC cannot be held liable for disputes with third party vendors. Daniel Wolcott Design LLC cannot be held responsible for lack of functionality or any other aspect of third party services.
XX. Refusal of Services
Daniel Wolcott Design LLC reserves the right to decline to do business with any client for any reason.
XXI. Changes To Terms Of Service
Daniel Wolcott Design LLC reserves the right to change these terms of service at any time for any reason.
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